Taking ipad to meetings to save paper

Discussion in 'iPad 2 Forum' started by flamenco45, Jul 9, 2012.

  1. flamenco45
    Offline

    flamenco45 iPF Noob

    Joined:
    Mar 5, 2012
    Messages:
    6
    Thanks Received:
    1
    Trophy Points:
    0
    Location:
    Nottingham
    Ratings:
    +1 / 0
    I have an email with 5 word documents that I need for a meeting. To save printing them all out (over 50 sheets), I was wondering if I could just take the iPad and view them on screen. Problem is there is no Internet in the building. I have tried reading each of the documents with the wifi turned off and I can see each one. Would this still be the case in 3 days time or does the iPad forget email attachments after a while? How can I save the documents to view in a meeting? I have a memory stick and an adaptor for the iPad. Would that work?
  2. KevinJS
    Offline

    KevinJS Super Moderator Staff Member

    Joined:
    Aug 6, 2011
    Messages:
    10,261
    Thanks Received:
    763
    Trophy Points:
    113
    Location:
    Edmonton AB Canada
    Ratings:
    +865 / 0
    Probably would depend on your email. My Exchange account drops emails after a certain period of time, my gmail does not.

    Personally, I would save them to Pages and use them from there. It might be a cut down program compared to Word, but it's still a neat app and worth the $10 that it costs.
  3. KevinJS
    Offline

    KevinJS Super Moderator Staff Member

    Joined:
    Aug 6, 2011
    Messages:
    10,261
    Thanks Received:
    763
    Trophy Points:
    113
    Location:
    Edmonton AB Canada
    Ratings:
    +865 / 0
    The adapter, presumably, is the Camera Connection Kit. It is unlikely to work with external memory, whether thumb drive or SD card.

    You could get the VGA or HDMI adapter so that you can mirror the display to a projector, but I have to admit I've never tried this, so I can't say for certain that it would work.
  4. f4780y
    Offline

    f4780y Super Moderator Staff Member

    Joined:
    Sep 11, 2010
    Messages:
    7,106
    Thanks Received:
    635
    Trophy Points:
    113
    Location:
    Troon, Scotland
    Ratings:
    +635 / 0
    Personally, I put the documents on Dropbox and then use DocumentsToGo to view / read them. If you have no connection to the outside world you can pre-read them when you have a connection and the documents will stay downloaded in DocumentsToGo.

    If you are using documents which are viewable natively from Dropbox (many doc types are), then you can "favourite" the documents and they will remain downloaded as local copies too.
  5. yellowhorse
    Offline

    yellowhorse iPad Fan

    Joined:
    Dec 28, 2011
    Messages:
    103
    Thanks Received:
    0
    Trophy Points:
    0
    Ratings:
    +1 / 0
    If you turn them into PDFs you can save them in iBooks or PDF expert. Some of the programs out there with drive on iPad functions allow you to save Dox to this program through iTunes. If you open it you might be able to ave to or print to PDF depending. If not just convert them. Your mail will phase them out depending on how many mails your preferences save onboard. The open in feature may give you some options as well. There are many classes I've been in where I had to keep notes. Several people recommended notability in this forum and I got it. love it. So does my son. But obviously you need to try it out before you go to class at home. I imagine whatever your software capability is on iPad will depend on if you can pull it off a external.
    Last edited: Jul 16, 2012
  6. s2mikey
    Offline

    s2mikey iPad Addict

    Joined:
    Oct 12, 2011
    Messages:
    1,414
    Thanks Received:
    136
    Trophy Points:
    63
    Location:
    Upstate, NY
    Ratings:
    +144 / 0
    I do this all the time at our village board meetings which I am a member of. Everyone is taking notice too. They've all asked about it and I have a feeling others will be following my lead. There just isn't any reason to bring hard copies to most meetings or whatever. ;)
  7. moncks
    Offline

    moncks iPF Noob

    Joined:
    Mar 21, 2012
    Messages:
    4
    Thanks Received:
    0
    Trophy Points:
    0
    Location:
    Zimbabwe
    Ratings:
    +0 / 0
    I have the same need. I use the app DocsToGo which allows me to put the original word, excel or powerpoint documents on my iPad and to edit them in need. It also allows me to create word or excel documents on the iPad. There is a desktop application that allows me to switch the documents back and forth and allows me to print. I use this all the time to take documents into meetings and back home to edit as well.
  8. quake5254
    Offline

    quake5254 iPad Junkie

    Joined:
    Apr 13, 2011
    Messages:
    642
    Thanks Received:
    16
    Trophy Points:
    0
    Location:
    Philippine
    Ratings:
    +16 / 0
    Mine is to save space in my bag.
  9. websquad
    Offline

    websquad iPF Noob

    Joined:
    Jan 30, 2012
    Messages:
    4
    Thanks Received:
    0
    Trophy Points:
    1
    Location:
    Lexington KY USA
    Ratings:
    +0 / 0
    I am secretary of a non-profit corporation and have to take minutes once/month. I purchased a blue-ray connected keyboard for my iPad 2 in hope that it would be a good solution. Alas, if fell far short of the flexibility I get with my laptop -- so, for me, the laptop wins and the iPad 2 stays at home.
  10. budman41
    Offline

    budman41 iPF Noob

    Joined:
    Feb 2, 2012
    Messages:
    4
    Thanks Received:
    0
    Trophy Points:
    0
    Ratings:
    +0 / 0
    I don't know what everyone's preference is for ebooks, but if you install and register the Kindle app, you can email any word doc to an @kindle.com address that will go to your iPad. Then you can download from there and they will be on the device. You don't need to convert or anything. I believe you get 5gb of document storage with the amazon account. This is, of course just another way to do this as all the ways described above work well, too. I like this way because it also works for ebooks not bought through amazon as long as they are in the mobi format.
  11. f4780y
    Offline

    f4780y Super Moderator Staff Member

    Joined:
    Sep 11, 2010
    Messages:
    7,106
    Thanks Received:
    635
    Trophy Points:
    113
    Location:
    Troon, Scotland
    Ratings:
    +635 / 0
    That's a shame, I've found my iPad + Bluetooth keyboard to be a great meeting aid when combined with my 2 favourite note taking apps, Evernote and Notability. Far easier to manage than my laptop when jumping from meeting to meeting, venue to venue all day in my experience. Far less to carry about. Instantly up and running, and no worries about running out of juice during the day :D

Share This Page

Search tags for this page

how to save paper during meeting