How to send to GROUPS with iPad Mail

Discussion in 'iPad FAQ' started by Brysowg, May 24, 2010.

  1. Brysowg
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    Brysowg iPF Noob

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    Your iPad will easily send to multiple email addresses - but the interface allows only ONE email to be added to the send line at a time. I have figured out a way to put a GROUP list in the iPad contact program.

    First off be aware that I am using GMAIL with the mail program. also note that I am NOT using any other applications other than came with the iPad. So I am using apple mail AND apple CONTACTS. You will also need to use apple NOTES to implement this technique.

    My group technique:

    Go to apple MAIL and send yourself a email to your iPad and on the cc line add ALL of the contacts in your address book. Since this is just to get the addresses all lined up correctly for you - you may just say HI to everyone and tell them you are setting up your iPad mail.

    When the mail message comes back To your iPad it contains ALL of the addresses you are interested in GROUPING. Now follow this closely. NEXT FOWARD THIS MESSAGE to your iPad mail.

    When it comes back as a forwarded message YOU WILL SEE THE EXPANDED EMAIL ADDRESSES in the body of the text.

    Next COPY THESE EXPANDED EMAIL ADDRESSES and paste them in your notepad. NOTE - when you go to copy them make sure you get the magnifying glass and not the contact copy. To do this just put your finger over text before or after the addresses. Once the magnifier comes up use SELECT and drag the nibs over the entire collection of addresses. Then copy these into a temporary page in apple NOTES.

    Go to apple NOTES and edit cleanly those addresses you want as a group. Then SELECT those addresses and COPY. The only reason I put them in NOTES is to facilitate easy editing of the addresses.

    Next got to CONTACTS and create a new contact called - ALL FAMILY or ALL PRIVATE or ALL SCHOOL... You get the picture. Under the email for ALL FAMILY you will be copying JUST THOSE EMAIL ADDRESSES that you want grouped as FAMILY. When finished select DONE.

    Next check it out and when you want to send a Email to your family use ALL FAMILY and it will Indeed be sent to everyone in your family.

    I left the addresses in NOTES and cut and pasted several GROUPS and made a number of them in CONTACTS. It should save you time. It works really slick...

    I hope you will find this useful...
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  2. IpadOne
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    IpadOne iPad Addict

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    Hi welcome here from Asia,

    Thank for your tip’s, it look like not so simple but useful … i will have a try and give you my comment soon as possible
  3. Brysowg
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    Brysowg iPF Noob

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    It really is pretty simple...

    Technically all you are doing is putting expanded email addresses on ONE email line in CONTACTS. If you want to send 3 emails just put them in the correct format on one email line in your CONTACTS group labeled SEND TO THREE or whatever. The reason I have you cutting and pasting is simply to insure that you do use the right grouping style that is expected. Here is an example :

    Mom <xxx@yyy>, Dad <xxx@yyy>, Sister <xxx@yyy>, My Vista <xxx@yyy>, My iPad <xxx@yyy>

    If you create a new contact in CONTACTS called ALL FAMILY and for the home email address paste in all of the above - it will work. as an example...

    Pretty neat trick and works every time...
    Last edited: May 24, 2010
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  4. jamescary
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    jamescary iPF Noob

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    Group emails, the REALLY easy way

    Check out EZ-Groups in the app store. Create a Group for your list, then you can easily create an email and send it to everyone in the group. You can also share Contacts names, phone numbers and email addresses using the vCard standard.
  5. jmac4
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    jmac4 iPF Noob

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    Thank you so much for this post, Brysowg. Your simple method has saved me hours of headaches without having to abandon my gmail contacts.
  6. jamescary
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    jamescary iPF Noob

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    That's a neat "trick"

    Nice and creative, but, not the easiest way to manage groups. Also, can you see what other "groups" someone is in? How about export them to vCards so you can share them with others? You can with ez-groups. It also integrates with your address book, so you can see your groups from there as well.
  7. Raul Gonzalez
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    Raul Gonzalez iPF Noob

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    Great method
  8. USBill
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    USBill iPad Enthusiast

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    You might try tapping the little plus sign to the right of the To: line...

    My Exchange groups come up fine. I don't have group addresses for my Gmail account...
  9. Brysowg
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    Brysowg iPF Noob

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    Well the plus (+) does let you add the group that you created via my method, or also allows you to add individual addresses one at a time. But the plus (+) will not let you create groups in your contact file on your iPad - only bring in those contacts you already created...

    But I don't have Exchange and normal GMAIL did not support groups - either locally on the iPad nor on the web GMAIL account. As far as I know if you are using a off the shelf iPad user with individual GMAIL and no access to exchange you cannot create groups except by using my method. Now that is not to say that google will give you the option at some later time...

    If you use your iPad with your companies corporate Exchange account server then your company created groups will be there...
  10. USBill
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    USBill iPad Enthusiast

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    It's very odd. You can create groups in GMail. I have nor in an account I use for a magazine I edit, but it's not one of the accounts I use with my Contacts on my iDevices.

    If I use Atomic to open GMail on my iPad I can start to type the name of one of my groups (eg. reviewers) and the group name appears in the auto-pick list.
  11. jmac4
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    jmac4 iPF Noob

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    Well, I just took the bait and spent the .99 on Atomic. No difference. Google Contacts and the Ipad just don't seem to work together when it comes to groups.
  12. SweetPoison
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    SweetPoison iPad Legend

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    Well I'm confused. I send emails to many people at once. Is that what we are talking about?


    Probably not....don't mind me!:eek:
  13. Purpleorchid
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    Purpleorchid iPad Enthusiast

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    Yes it is. But if you have a group of peoople you email frequently, you can create an email group and just type in the one group contact instead of the multiple differernt email addreses.

    For instance, I'm on a rec volleyball team and to email my teammates weekly, I can type in the six people's contacts individually, or I can email my "Vball team" contact and it will automatically send it to the six people for me.

    Very handy.
  14. SweetPoison
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    SweetPoison iPad Legend

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    That is handy! I just type one letter, and their email pops in. Very cool and quick.
  15. ardi911
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    ardi911 iPF Noob

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    Dude I've got the exact problem ! Single contacts appear instantly, but seems there has never been any Groups created in your address book! It's drivin' me crazy ... Haven't you found any solution yet ?
  16. Schreibs
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    Schreibs iPF Noob

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    import gmail groups to IPAD

    I've read all the threads, looked at all the apps, and have found what appears to be the easiest way to download your email groups. Shame on google and apple for not making this a more simple process.

    1. Access your gmail account on a Mac or PC.
    2. Create a new label (folder) called Groups.
    3. Go to compose mail. Select a group (make sure it includes yourself), put the group name in the subject line (e.g. FAMILY) and the words "ignore this email" if you like, and send it.
    4. Put this email in your Groups folder. It will appear on your IPAD.
    5. Go to this email and select "reply all" whenever you want to send a new email to your group. The original email with the particular group remains in your Groups label (folder), and you can send an email to this group whenever you like.

    THE ONLY DRAWBACK IS THAT EVERYONE IN YOUR GROUP IS ON THE SEND LINE. I prefer to send things bcc, and I have not figured out a way to do this.
  17. Maryelens
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    Maryelens iPF Noob

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    The default email client on the iPad offers a second line for CC /BCC . To expose the BCC line, tap on the CC/BCC, which will change the display for CC or BCC addressing.
  18. campingdad
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    campingdad iPF Noob

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    Creating Group from GMail

    Using Gmail you can create a group on your iPad without "spamming" the people in your group.

    On a PC (using Google Chrome): First create the group you want in GMail. Then compose a message to your group. After you enter the group name in the To: line, the group name will expand to display the email addresses in the group. Copy the entire contents of the To: and move them to the body of the message. Put your email address in the To: line, thus sending the list to yourself.

    When you get the email message on your iPad copy the body of the message (the list of email addresses) and then you can create the single contact "My Group Name" and paste the list into a single email address.

    I also tried this directly on my iPad. I used Safari to browse to Google and then navigated to GMail. I composed a new message, selecting my group in the To: field. Even though the group name was not replaced by the list of individual email addresses, while selecting the group name, I did see the list. I was able to select all text and copy the list. I then pasted it into the body of the mail. I got some extra text - the name of the group at the top and the words "Remove" and "Cancel" at the bottom, but some simple text editing trimmed these off. Now copy the list again and paste it into the single contact as described previously.


    Cheers
  19. Ingliside
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    Ingliside iPF Novice

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    Using atomic browser for gmail groups

    Open desktop version of gmail, cursor in To: box and type name of group, group will need to be set up in gmail on your PC beforehand
  20. SolublePeter
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    SolublePeter iPF Novice

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    I have an app for that!

    MailShot, uses a similar technique to the original poster's, and is the first app to set up and manage large email distribution lists for you, .

    You can email the groups you create here directly from inside an app, as simply as emailing a single contact. (i.e. It doesn't only email from itself like the previous mail group apps out there.).

    You can send attachments, use the group in the BCC line etc. etc. its actually pretty powerful.

    Free on the appstore at the moment in a promotional version, so no excuse not to try it out, with an IAP
    to handle up to 50 different groups of up to 50 people each.

    More info on my website.

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