How to email photos and other attachments

Discussion in 'iPad FAQ' started by richsadams, Jun 30, 2011.

  1. richsadams

    richsadams iPad Super Guru

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    iPad Email Attachments - How To

    I took a quick look around but didn't find a "global" answer to a question that I get asked fairly often by new and even seasoned iPad owners...how to attach a file to an email being sent from an iPad.

    You can email most anything from an iPad but since iOS doesn't operate on a normal file system like Mac or Windows machines it takes a different path than it does with Mail or Outlook, etc. Basically the general rule is that if you want to email a document of some sort you would do it directly from whatever app you're using at the time rather than using the iPad's Mail program. It sort of make sense when you think about it and works well when you get used to it. it's really a bit easier than opening Mail, opening a new email document, clicking on "Attach" and then searching around for a file...one less step. So it really depends on what you want to email.

    If you want to email a document from Office2 HD for instance, open the app, open the Inbox and find the file you want to email. Click on the disclosure button (small blue circle with a forward arrow on the RH side of the document name/file). An "Email file" button appears. Just click on that and a "New Message" email form will appear with the file attached.

    Photos are the most common thing folks seem to want to email. There are two ways of doing this depending on how big you want the photo to be. To start open the Photos app, find the photo you want to email, open it full screen and you'll see a little box with an arrow pointing to the right coming out of it in the upper right hand corner of the screen. Tap that and you have several options including "Email Photo". If you tap on "Email Photo" a "New Message" window will appear with the photo attached. Doing it this way will send a reduced resolution copy of the photo (to keep the file size down). If you want a full resolution photo to be sent tap on "Copy Photo", then open your Mail app. Create a new email as usual and then double tap the body of the email. The little options popup menu that includes "Paste" will appear. Tap "Paste" and a full-sized version of the photo will be dropped in.

    If you want to send several photos open the Photo app and then the album of photos that includes the ones you want to send. Click on the same little box with the arrow in the toolbar at the top RH of the screen. That changes the screen to "Select Photos". Tapping on a photo will add a blue circled check mark to the thumbnail (tap it again if you decide not to use it and the check mark disappears). Once all of the photos you want to use are chosen click the “email” or "Copy" buttons in the LH corner of the toolbar at the top of the screen. Your photos will be sent directly using the email button or you if you copied them you can then paste them into a new message in the iPad's Mail app.

    Otherwise I use GoodReader (highly recommended) to handle and store most of my documents. It's very easy to email from GoodReader. Open the GoodReader app, find the document you want to email and open it. That same little box as Photos uses (little RH arrow pointing out - I'm sure theres a technical name for it!) is on the bottom toolbar. Tap on it and a popup with "Email File" appears. Tap on that and a "Mail with GoodReader attachments" window opens with the file attached.

    So that's about it. Others may jump in with some additional ideas or tips but I hope that helps!
     
    Last edited: Jun 30, 2011
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  2. Alifaruq

    Alifaruq iPF Novice

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    Very helpful. Thanks a lot.
     
  3. Gabriel1

    Gabriel1 Super Moderator Staff Member

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    Good post Rich.

    I use iDisk and dropbox, I upload files to either of those then send a link in an email, as a bonus it saves bandwidth on the emails if sending files to people regularly, especially useful if you are on 3G (I'm wifi only so not such an issue). For me it is the simplest method.

    The Archangel
     
  4. richsadams

    richsadams iPad Super Guru

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    Agreed...Dropox is an outstanding free service...use it every day! I also have MobileMe and once iCloud goes live it will be an interesting option for such things as well.
     
  5. Gabriel1

    Gabriel1 Super Moderator Staff Member

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    I'm hoping that iCloud will offer a service similar to iDisk. I almost never email attachments straight out of apps anymore as I find it much easier to provide links to the files as described above. This is especially useful when replying to emails as there is no easy option to attach a file to an email response (there are some ugly cut and paste methods but I like simplicity).

    The Archangel
     
  6. richsadams

    richsadams iPad Super Guru

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    Simple is good!
     
  7. DM51

    DM51 iPad Junkie

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    Rich, thank you. That is such a good post, explaining this procedure so clearly and lucidly, that I've split it off from the Tips & Tricks thread where you posted it and moved it here to its own thread.

    Excellent!
     
  8. richsadams

    richsadams iPad Super Guru

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    My Pleasure! Thanks and keep up the great work on the iPad Forums!
     
    Last edited: Jul 18, 2011
  9. DM51

    DM51 iPad Junkie

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    Yes, that has now been done (2 threads merged). :)
     
  10. richsadams

    richsadams iPad Super Guru

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    Sah-weet! Thanks! :)
     
  11. DM51

    DM51 iPad Junkie

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    I've moved some posts about emailing calendar invitations from this thread to start a new thread here.
     
  12. Tayl9045

    Tayl9045 iPF Noob

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    Thanks Rich. I have been trying to use the iPad as a laptop replacement since it was introduced. Sadly most of the recommendations here will not work (Goodreader is the exception). iDisk, Dropbox, and other cloud services are banned on our corporate system, so I can post attachments in the cloud, but no-one on the system can access them. IT won't budge on this one.

    Ive tried a number of apps that claim to do this, but Goodreader is the absolutely the best at capturing, viewing, and sending along files, but here PDFs work best as the iPad's ability to fully translate an MS Office file (fonts, objects, etc) su__ - mmm - is limited.

    I'm afraid that until iPad mail allows one to grab the files from the apps (keynote, pages, numbers) that created them (including multiple attachments), the iPad's use in my corporate life will not work well...
     
  13. richsadams

    richsadams iPad Super Guru

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    Thanks for the kind words and welcome to the forum! I've run into the same corporate "We don't understand it so we're not going to deal with it" mentality as well. I really understand the need to safeguard corporate secrets, etc., but it's stunning and sad how entrenched some IT folks can get in their NIH (Not Invented Here) paradigm...even if it will ultimately make everyone's life easier. Unfortunately that's an early indicator of a company that will one day fall so far behind even tech leapfrogging won't get them up to speed. But enough editorializing. ;)

    I'd also like to see Mail in iOS add an "Attachment" feature, but with the lack of what we think of as a normal file system, I'm not sure how it would be done. Maybe we should all send a note to Steve to encourage him to put his mega-minds to work on it. :)

    FWIW I didn't include info about a free encryption program that you can use to secure any DropBox files you'd like called TrueCrypt. TrueCrypt allows you to create one or multiple encrypted folders for a "your eyes only" experience.

    In the meantime, hang in there and keep bugging them...maybe one day your folks will see the light and join the 21st Century! (Don't put it in those terms though :D ) .
     
    Last edited: Jul 9, 2011
  14. m3fan

    m3fan iPF Novice

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    Richard, I commend you for being so thorough and patient. Being in the industry for about 25 years in helping others with PCs, Macbooks, and Iphones, many individuals do not realize how much easier it is to have exquisite literature as yours on this forum. Since this is my first post and also the first reading, I was honoured by reading informative material such as yours since I've just recently added a new Ipad 2 to my ever extensive list of toys!

    Thanks for your help again Richard!
     
  15. richsadams

    richsadams iPad Super Guru

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    Exquisite? Ah shucks...[kicking instep]. Thanks! After re-reading it I still see opportunities for improvements, but if you're happy, I'm happy. :D
     

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